Accounts Receivable

Job Summary

Accounts Receivable is responsible for ensuring all incoming payments are received and processed. This role requires a precise record of all incoming payments and to make contact with customers to ensure outstanding invoices are paid. Ensure that all receipts are tracked and regularly check for any discrepancies in payments received. Provides financial, clerical, and administrative services to ensure efficient, timely and accurate payment of accounts under control.

Essential Job Functions

• Maintain up-to-date billing system
• Generate and send out invoices
• Follow up on, collect and allocate payments
• Carry out billing, collection, and reporting activities according to specific deadlines
• Perform account reconciliations
• Monitor customer account details for non-payments, delayed payments, and other irregularities
• Research and resolve payment discrepancies
• Generate age analysis
• Review AR aging to ensure compliance
• Maintain accounts receivable customer files and records
• Follow established procedures for processing receipts, cash etc.
• Process credit card payments
• Prepare bank deposits
• Investigate and resolve customer queries
• Process adjustments
• Develop a recovery system and initiate collection efforts
• Communicate with customers via phone, email, mail or in person
• Assist with month-end closing
• Collect data and prepare monthly metrics

The above summary of duties represents the major tasks and duties. This is not intended to be an exhaustive list of all responsibilities. Therefore, this person may perform other related tasks under the direction of the Accounting and HR Manager.

Knowledge, Skill and Experience

1. Show evidence of Christian maturity and a strong grasp of the essence of Christian faith.
2. Three to five years of experience in an administrative role.
3. Be friendly, inviting, self-motivated, even-tempered, adaptable, and a team player.
4. Strong communication skills and the ability to handle potential tense interactions with clients.
5. A desire and ability to work collaboratively with others to accomplish daily goals.
6. Excellent interpersonal and customer service skills.
7. Proficient in Microsoft Office Suite or related software.
8. Excellent organizational skills and attention to detail and accuracy.
9. Problem analysis and problem-solving skills

Physical Requirements:

• Ability to hear and speak effectively for exchanging information.
• Visual acuity to perform assigned duties.
• Capacity to sit or stand for extended periods.
• Proficiency in hand and finger dexterity to operate computers and office equipment.
• Capability to kneel, bend, and reach to retrieve and store files, including overhead, above the shoulders, and horizontally.
• Capacity to lift objects as necessary.